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Company: Ad-Vance Talent Solutions
Location: Bradenton Beach
Posted on: September 22, 2022

Job Description:

Accountant 2/Payables/Cash Receipts
Salary: $50,920 - $66,196

  • Bachelor's Degree in Accounting or related field with two years' experience in municipal government accounting or five or more years' experience in accounting related field such as accounts payable, accounts receivable, payroll, cost accounting or other accounting related functions. Must have knowledge of GAAP. An equivalent combination of education, training, certification, or progressively responsible experience may be substituted for the minimum qualifications.
  • Ability to perform complex mathematical calculations with error free accuracy. Ability to develop computer spreadsheets using complex formulas and a variety of financial and other mathematical functions. Excellent computer skills in Microsoft Word and Excel required.
  • Must possess a valid Florida Driver License or can obtain within thirty (30) days of employment.FUNCTIONS
    • Accounts Payable and P-Card Processing
    • Cash Receipts
    • Grant ReportingThis position is responsible for processing and auditing accounts payable transactions including P-Cards, fringe benefits and capital expenditures totaling approximately $33 million annually. Detail Excel spreadsheets are required to be maintained for utilities, fuel, assessment prepayments and legal costs. This position also prepares cash deposits for weekly armored car service, utilizes remote deposit scanner and audits and posts cash receipts of subsidiary departments.This position is responsible for making payments and posting transactions accurately and on time; overseeing department compliance with travel reimbursement and advances and ensuring departments follow year end cut off procedures.The employee will be cross trained in multiple accounting areas. This position will be cross trained in Water & Sewer Utility customer service; fills in for Utility Billing Department during lunch and vacations.SPECIFIC JOB DUTIES:Accounts Payable and P-Card Processing
      • Receives all invoices, scans and catalogue into Laserfiche and assigns to appropriate departments.
      • Reviews invoices for mathematical accuracy, correct account classification and purchase order application.
      • Coordinates purchase orders with the purchasing department
      • Process approved invoices for payment, prepares checks, ACH payments, and positive pay files for transmission to the bank weekly.
      • Ensures proper tagging of invoices to capital asset tracking system.
      • Prepares sales tax reports
      • Ensures pension contributions and bond payments are made on a timely basis
      • Audits travel allowance reimbursement and advances.
      • Verifies invoices for duplicate payments
      • Ensures proper cut off procedures at year end close.
      • Imports P-Card transactions form Works program, verifies transactions are supported with proper receipts and account classification and posts transactions to General Ledger on a weekly basis.
      • Verifies vendor master file information, tracks W-9's and ACH Authorizations and prepares 1099sCash Receipts
        • Prepares cash deposits received from various departments for armored car services weekly
        • Posts subsidiary cash receipt journals from various departments upon verification of proper classification on a daily basis.
        • Creates remote deposits using check scanning equipment receipted in by other Town staff members.Grant ReportingAssists in the quarterly reporting for grants and requests for drawdowns.Other
          • Bills and tracks retiree health insurance receivables.
          • Acts as liaison with EMS third party billing provider, processes EMS refunds and maintains reports.
          • Tracks prepayments of assessments and communicates with third party assessment administrator.
          • Reviews outstanding check lists and assists with the escheat of unclaimed money.
          • Researches and analyzes accounting data and prepares special reports as necessary.
          • Prepares detail spreadsheets for legal, fuel, utilities, assessment prepayments and other reports as required.
          • Cross-trained and performs duties in multiple accounting areas including accounting, utilities, customer service and other areas of finance.
          • Upon declaration of a disaster and/or emergency, employee in this classification may be required to report to work.
          • Any other functions deemed essential by the Town and communicated to the employee by his/her supervisor or department head.JOB PERFORMANCE KNOWLEDGE AND ABILITIESKnowledgeable of applicable generally accepted accounting principles and practices. Have strong accounting skills and ability to prepare accurate accounting reports and statements of considerable complexity. Candidates must be highly motivated with good organization skills and show great attention to detail. Advanced levels in word processing and spreadsheets desired. Skilled with calculators and computers with ability to use other accounting software. Able to work in a team environment.
            The Town is a Drug Free Workplace, in compliance with the Drug Free Workplace Act of 1988, in - 440.102, FS and Rules 59A-24 F.A.C (Florida Administrative Code). State and federal laws and regulations may subject certain employees to additional drug testing requirements. Any employee who violates the program is subject to disciplinary action up to and including termination.

Keywords: Ad-Vance Talent Solutions, Palmetto , Accountant, Accounting, Auditing , Bradenton Beach, Florida

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