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Donor Database Specialist

Location: Venice
Posted on: March 14, 2023

Job Description:

Position Summary:

Under the direction of the Vice President of Development and in collaboration with the Development Team, the Database Specialist is responsible for the performance, integrity, and security of YMCA of Southwest Florida donor database. This position is an essential team member utilizing our financial software and accompanying donor data to enhance the fundraising success and donor relationship abilities of YMCA of Southwest Florida.

Essential Functions:

  • Manages Financial Development CRM system/donor database, including maintenance, gift entry and reporting.
  • Work closely with Finance team to ensure imported data is accurate.
  • Processes all donations accurately and in a timely manner. Enters data in Financial Development donor database and updates Excel spreadsheets, preparing funds for deposit and transmits to all other programs to ensure accurate donor records. Collaborates with finance department personnel to reconcile accounts and create timely development reports.
  • Generates timely gift acknowledgement letters for the signatures of President and CEO or other organizational leaders.
  • Oversees the development of the training manual to guide and educate various donor database users to improve the flow of information, processing, and overall database efficiency.
  • Provide support for the special events and other development events/needs as assigned.
  • Conduct preliminary research on prospective donors.
  • Create monthly report updating Annual Giving.
  • Coordinate productions and mailings for annual campaign and any other direct mailing campaigns.
  • Assist with the collection of grant data including follow-up with Executive Director's on grant reports and data collection.
  • Follow-up with donors and volunteers as necessary.
  • Upload and prepare bidding software for all events.
  • Assist with coordination of event night.
  • Maintain auction item lists for events.
  • Other duties as assigned. Work Environment & Physical Demands:
    • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach and must be able to move around the work environment.
    • The employee must occasionally lift and/or move up to 10 pounds.
    • Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
    • The noise level in the work environment is usually moderate.
      • Associates degree, or equivalent experience, is preferred.
      • A minimum of three years of administrative/database related experience, preferably in a development office.
      • Proficient in using email, internet, and other PC-based applications with the ability to learn and adapt to new technology.
      • Excellent verbal and written communications skills, particularly the ability to read, analyze, write, and edit reports according to prescribed style/format.
      • Ability to meet deadlines, as well as the ability to collect data, establish facts and draw valid conclusions, reason, and solve problems.
      • Ability to present information and respond to questions, both verbally and in writing, concisely and effectively with managers and peers.
      • Ability to work independently.
      • Able to maintain confidentiality. Certifications & Trainings:
        • CPR and First Aid Certifications preferred.
        • Completion of YMCA's Blood Borne Pathogens training annually
        • Completion of YMCA's Child Sexual Abuse Prevention Class annually
        • Additional training classes as recommended by Supervisor.YMCA of Southwest Florida has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and YMCA of Southwest Florida reserves the right to change this job description and/or assign tasks for the employee to perform, as YMCA of Southwest Florida may deem appropriate.


Keywords: YMCA OF SOUTHWEST FLORIDA, Palmetto , Donor Database Specialist, IT / Software / Systems , Venice, Florida

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