Company: PGT Innovations
Posted on: November 25, 2022
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
Other duties may be assigned.
The Maintenance Planner/Scheduler is the principal contact and
liaison person between the maintenance department and the plant
departments served by maintenance and ensures that the operations
areas or functions to which he/she is assigned receive prompt,
efficient, and quality service from the maintenance function and
ensures the maintenance function is given the opportunity to
provide this service.
The planner receives all work orders from the requesting
departments of the areas to which he/she is assigned, except for
emergency work, which is requested of the appropriate maintenance
supervisor for immediate attention.
Makes any additional sketches diagrams, etc., necessary to clarify
the intent of the work order.
Reviews and screens each work order to see that has been properly
- Work scope clearly described
- Check if the priority and requested completion date are
realistic and provide practical lead-time
- Charge numbers and other coding are complete and accurate
- Authorization is proper
- Discusses the details with the originating department as
Assures that work requested is needed. If the need is questioned
and not readily resolved with operations or requesting personnel,
refers the work order to the maintenance manager.
Reviews with engineering those work orders requiring engineering
Maintenance work orders which can be planned out but which require
participation by shop or functional crews are copied (cross-order)
and provided to the appropriate planner for planning of the
Examines jobs to be done and determines the best way to accomplish
the work. Consult with requester or maintenance supervisor when
Obtains blueprints, drawings, instructional manuals, and special
procedures, as needed, from files or other sources. Makes any
additional sketches, diagrams, etc., necessary to clarify the
intent of the work order.
Identifies and obtains (requisitions, orders, kits as appropriate
and in keeping with procedures) determinable materials, entering
material needs on the work order. Determines if critical items are
in stock by verifying availability with stores.
Ensures the safety needs are given a top priority in work
Estimates jobs showing the sequence of steps, the number of
tradespersons, and required labor hours for each step. Lists
determinable materials and any special tools or equipment
Estimates cost of each work order in terms of direct labor,
materials required, and total cost.
Maintains backlog files of work orders awaiting scheduling in
accordance with their priority limits with an estimated completion
date. Those unplanned, requiring engineering, waiting for
materials, waiting for downtime, etc., are filed accordingly. When
ready for scheduling, work orders are filed by the supervisor by
the required completion day. Ideally, this filing is accomplished
within a computerized system.
Once a job is planned and estimated, prior to scheduling, verifies
the availability of parts, materials, and special tools required
for its execution.
The planner should have complete knowledge of each department's PM
workload in order to better schedule work orders in that area.
Reviews the estimate of the current day's schedule status and
forecast of labor availability on a daily basis.
Develops a maintenance work schedule for the maintenance area
supervisor. From the backlog files for each crew, selects a group
of work orders with labor requirements matching the capability of
the identified workforces, taking into account any work carry over
from jobs previously scheduled. Identifies any known skill
requirements and makes such arrangements with the other
Allocates labor and coordinates these requirements through
maintenance supervisors and the maintenance manager.
In the selection of jobs for scheduling, meeting the deadlines
established by the requesting department and maintaining preventive
maintenance schedules is essential. If any work orders cannot be
scheduled within the prescribed priority lead time, the requesting
department management and the requester are promptly notified so
that appropriate action can be taken to get the work done in a
satisfactory and timely manner.
Attends meetings with the operations planning department and
participates in the overall plant scheduling of the following
week's work, and negotiates for downtime "windows" during which
preventive and corrective maintenance requiring downtime can be
performed. Finalizes own schedules for which he/she is responsible,
ensuring that the work scheduled balances with the labor hours
available so that a full day's work is provided to each person.
Recommends equipment to be included in preventive maintenance
Plans and schedules preventive maintenance work in coordination
with operations and maintenance supervisors.
On the basis of firm work schedules, coordinates requisition of all
predetermined parts, materials, and special tools and ensures that
equipment to be worked on will be available and ready. Arranges for
any safety inspection, fire, and standby watch.
Issues approved schedules together with relevant work orders and
other planning documents to area supervisors. Discusses "planning
packages" as necessary with special instructions or considerations
to be observed in the execution of the jobs and reviews new jobs
coming up in the future. (All work orders except emergencies come
through the planner.)
Follows up to ensure the completed schedules and work orders are
returned at the proper time. Carefully reviews completed schedules
and corresponding work orders submitted by the maintenance area
supervisors and monitors work order progress for any reports
In accordance with standard practice, provides the clerks with all
documents for reporting or closeout.
At all times, keeps advised of the status of standing work orders
of minor maintenance log book jobs.
Promotes the conservation of energy.
Maintains close contact with the other planners to ensure
coordination of complex multi-skill field and shop jobs.
Schedules weekly meetings with the operations supervisors and the
maintenance supervisors concerned with the areas for which he/she
is responsible, consulting them regarding facilities or equipment
to be maintained. Makes recommendations to operations concerning
long-range maintenance needs and, in collaboration with operations,
prepares a weekly forecast of all jobs expected to be scheduled for
the following week. Where justified, solicits work orders for
relatively minor corrective maintenance in order to avoid major
repairs at a later date.
Maintains an open package of schedulable work orders, which require
equipment to be shut down so that some or all of them can be
performed in the event of an unscheduled shutdown of that
equipment. These unscheduled shutdown lists are prepared, reviewed
and updated weekly.
Develops a file of standard work orders (plans) for regularly
recurring repair jobs, based on historical experience, to simplify
the planning process.
Reviews with the maintenance area supervisors the actual labor
expended versus estimated labor and material used for completed
jobs, in order to determine corrective measures needed to improve
the accuracy of estimating and improving methods of doing work.
Assists maintenance and operations management in periodically
analyzing costs and, where necessary, recommends corrective action
needed to reduce maintenance costs.
Keeps the maintenance manager properly informed on all abnormal or
critical situations and seeks advice on matters outside of the
planner's knowledge or authority.
Make recommendations for system improvement.
Maintains necessary records and files and prepares and distributes
meaningful and accurate control reports.
Performs other tasks and special assignments as requested by the
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
EDUCATION And/or EXPERIENCE
Mechanical/electrical background necessary and tech school
Have adequate trade knowledge to estimate labor hours and materials
and to visualize the job to be performed.
Have or able to acquire a working knowledge of personal computers
in a reasonable training period (typing skills helpful)
Have good planning and organizational skills.
Ability to understand what constitutes good instructions
Able to read blueprints and shop drawings
Understanding of the proper use of work orders, priorities,
Ability to keep multiple jobs in controlled
Ability To Bring About Order-from Chaos.
Orientation and commitment to customer service.
Style and capability commanding respect within both maintenance and
Language / Communication Skills
Should have good oral/written communication skills and possess
Good administrative and mathematical skills with willingness to
CERTIFICATES, LICENSES, REGISTRATIONS
PHYSICAL DEMANDS / WORK ENVIRONMENT
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
- Usual office environment with frequent sitting, walking, and
standing, and occasional climbing, stooping, kneeling, crouching,
crawling, and balancing.
- Frequent use of eye, hand, and finger coordination enabling the
use of office machinery.
- Oral and auditory capacity, enabling interpersonal
communication as well as communication through automated devices
such as the telephone.
Ability to travel occasionally domestically.
Occasional: activity exists less than 1/3 of the time.
Frequent: activity exists 1/3 and 2/3 of the time.
Keywords: PGT Innovations, Palmetto , Maint- Planner/Scheduler, Other , Nokomis, Florida
Didn't find what you're looking for? Search again!