Community Association Coordinator - Riverview, FL.

Company: Rizzetta & CO
Location: Parrish
Posted on: March 18, 2023

Job Description:

JOB SUMMARY

The Community Coordinator's primary function is to assist the Licensed Community Association Manager (LCAM) with community inspections using their best judgment. This is accomplished by applying what is prohibited in the governing documents to actual use restriction violations that are observed in the community, recording violations, and assisting with the final stage of the violation process. The Community Coordinator will also assist with administering the association's Architectural Review process, attend meetings when requested, administering the district's amenities rules, regulations, processes, and procedures, assist with the planning, executing, and facilitating community programs, activities and events when needed, interfacing with the service area vendors, assisting in the oversight of preparing work orders, and continual resident relations.

EXPERIENCE & EDUCATIONAL QUALIFICATIONS

• Minimum of a High School Diploma or GED and at least five (5) years of office work experience in the field or related area.
• Previous community association management experience preferred.
• Successfully pass pre-employment screenings and background/reference checks.
• Possess a valid driver's license and reliable transportation.
• Possess personal vehicle insurance with a minimum of $100,000/$300,000 liability coverage.
• Ability to work independently in a fast-paced environment.
• Ability to coordinate/manage multiple projects at the same time.
• Ability to interact and communicate effectively with colleagues, vendors, and customers/clients of all professional levels.
• Demonstrate leadership in maintaining high standards of professional behavior for self and staff.
• Demonstrate organization, attention to detail, problem solving, creative, and independent thinking.
• Demonstrate a commitment to the organization's philosophy of high quality, professionalism, and organizational culture.
• Ability to travel to local office markets. Travel is primarily during the business day, although some out of the area travel, and weekend work may be required.
• Ability to attend meetings when requested to present reports and answer questions. KNOWLEDGE & CRITICAL SKILLS
  
  Must have a working knowledge of applicable company policies, procedures, state licensing standards, and must be familiar with accreditation expectations, including, but not limited to:
• Knowledge and application of Microsoft Office, Adobe, and Windows based products.
• Knowledge and application of tablet/iPad.
• Knowledge of Community Association and Community Development District Management ESSENTIAL DUTIES & RESPONSIBILITIES
• Inspect individual homes within community to ensure compliance with governing documents. Take photos with tablet and upload to management software. Generate, process, and follow-up on homeowner violation notices.
• Generate and print various reports, including violation reports, utilizing the Vantaca database.
• Have reliable transportation (with A/C).
• Processing of architectural applications, making sure all required information is obtained from homeowner and submitting information to the committee. Participate in meetings as needed. Generate and process correspondence.
• Inspect amenity facilities and administer the districts rules, regulations, processes, and procedures. Ensure compliance is obtained by residents, guests, vendors, etc. and schedule maintenance and monitor special projects being performed.
• Assist when needed with the planning, executing, and facilitating community programs, activities, and events. May require after hours / weekends.
• Create an inspection calendar and set all inspection dates in accordance with number of visits stipulated in management contract, and/or as directed by Community Association Manager.
• Create a community binder containing community facts such as maps, contacts, special instructions, streets names, trash days, etc.
• Perform research on the internet (County, State, HOA website, etc.).
• Consistently check emails for Community Association Manager requests, homeowner matters, vendor proposals, etc. Always keep clear and open communication with team members.
• Communicate with and respond timely to board members, owners, land developers, attorneys, etc. as directed by the Community Association Manager.
• Keep abreast of company and community policies.
• Prioritize tasks based on urgency.
• Process expense reports in a timely manner.
• Non-essential duties include other job-related duties as assigned.
  SUPERVISORY RESPONSIBILITES
  
  None
  
  WORK ENVIORNMENT
  
  This position requires working both in the community and in an office setting. While working in the community you will be 1.) driving (sitting) in your car for long periods of time, and 2.) walking medium distances throughout the community and exposed to the elements.
  
  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
  
  JOB TYPE: Full-time
  
  BENEFITS:
  

• 401(k)
• Dental Insurance
• Health Insurance
• Vision insurance
• EAP
• STD/ LTD
• PTO
  EEO STATEMENT
  
  Rizzetta & Company is an Equal Opportunity Employer. Our Company does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need."
  
  DISCLAIMER
  
  This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Keywords: Rizzetta & CO, Palmetto , Community Association Coordinator - Riverview, FL., Other , Parrish, Florida